In our top Training Management System Features blog series, we’re exploring key features designed to simplify and optimize core, back-office training management processes. In this article, we’ll explore the top Training Operations Features to look for in a TMS.
Do you struggle with the logistics of overseeing an entire training operation?
Managing Training Operations is no easy task, even for the most seasoned training managers. With so many daily responsibilities needed to ensure the success of development programs using Instructor-Led Training (ILT) and virtual Instructor-Led Training (vILT), it can feel more like juggling than actual managing!
For in-house training departments and training providers, ensuring the success of your training operations relies on having the right tools to get the job done. Whether its tracking session registrations, managing multiple training programs across the globe, or optimizing your training budget for maximum value, you’ll need the right tools to get the job done!
But what tools do training teams need to make monitoring training operations easier? More efficient? And fast?
In this quick guide, we’ve put together a list of must-have training operations management features training teams need and how teams managing in-person training sessions (face-to-face and live online) can benefits greatly from using a training management system.
Today’s article will focus on:
Key Training Operations Management Software Features for Managing Operations and Logistics
1. Training Scheduling & Resource Management
Course and resource scheduling tools are key to managing training operations. With a Training Management System, look for features that will eliminate manual processes and spreadsheets such as graphical course and resource scheduling tools and course scheduling templates that automate processes along the way – simplifying the complex scheduling process.
2. To-Do List Consolidation
In optimizing training operations and logistics, you should be able to define, track, consolidate, and importantly, easily collaborate on all tasks needed before and after each training session. This feature will help to increase the productivity and reliability of your administrative processes and save you hours of manual work.
3. Regulation and Compliance Monitoring
If your company operates globally or in a high-consequence industry, one of the most crucial functionalities you’ll need out of a training management system is the ability to handle multiple, complex legal requirements. For many businesses, this is something that can be time-consuming and difficult to track. This feature can help you ensure legal compliance within a multi-subsidiary environment, integrating and consolidating all local training requirements.
Dive Deeper: TMS & LMS: What’s the Difference?
4. Global Language and Currency Support
A training management system should support multiple languages and currencies. In addition, you most likely have different training regulations at the state, country, and industry level that you’ll need to manage in one unified system. In order to juggle this in the most efficient way possible, you’ll want to look for visibility over your activities at different levels: enterprise-wide and broken down by countries or business units.
What if your biggest training challenge isn’t training at all?
When costs rise, resources get stretched, and coordinators focus more on planning than execution of instructor-led training, L&D teams start to focus on the training method instead of the back-office operational issues.
In this Brandon Hall Group™ eBook, learn why training operations break down for training organizations, where hidden costs and inefficiencies originate, and why many organizations discover their LMS wasn’t designed to solve these challenges.
5. Automated Administration
Leave repetitive, operational tasks in the past, and focus on what matters most for your training operations. Our back-office system can help you ease communication with your team, instructors, partners, clients, members, and more. This feature allows you to automate administrative processes such as the production of documents, sending invitations to instructors, and collaborating on tasks all in one powerful system.
6. Task Management
Tired of juggling tasks and to-do lists all from different documents? With task management, you can eliminate manual work by reviewing and prioritizing all tasks, to-do lists, and deadlines in one flexible platform for simple and easy training operations management.
7. Internal Collaboration
Collaborating across multiple teams and external stakeholders can be quite a challenge. That’s why you need a system that allows for real-time, reliable, and internal collaboration across all teams. Wouldn’t you love the ability to tailor your dashboards with relevant indicators for each team member to have instant visibility over the tasks at hand? With this feature, you will have that ability.
8. Audience Integration
Unify paying and nonpaying audiences with one system. Help your employees and external suppliers work together easily. For companies and providers that sell training, enable your customers and partners to purchase your training and services directly from a catalog or customer success portal.
Up Next! More in our Training Management System Features Series:
- Training Scheduling and Resource Management Features
- Training Operations and Logistics Features – You’re here!
- Training Budget and Financial Performance and Planning Features
- Training Reporting Features
- Training Sales Cycle Management Features
