training operations management and logistics features

In our top Training Management System Features blog series, we’re exploring key features designed to simplify and optimize core, back-office training management processes. In this article, we’ll explore the top Training Operations Features to look for in a TMS.

Do you struggle with the logistics of overseeing training operations? With so many day-to-day responsibilities, Instructor-Led Training (ILT) and virtual Instructor-Led Training (vILT) operations and logistics management can be complicated and challenging. However, for training schedulers and administrators, a training management system can make crucial procedures, like session and resource scheduling, cost tracking, and compliance, a breeze. Whether it be keeping track of your to-dos and registrations, or managing a global team, you’ll need the right resources to support your training operations management needs, and we don’t mean XLS spreadsheets and Outlook.

Having trouble deciding which capabilities you’ll need to be most efficient? We’ve put together a list of must-have training operations management features every training management system should have to support modern training operations. Today’s article will focus on:

Key Training Operations Management Software Features for
Managing Operations and Logistics

1. Training Scheduling & Resource Management

Course and resource scheduling tools are key to managing training operations. With a Training Management System, look for features that will eliminate manual processes and spreadsheets such as graphical course and resource scheduling tools and course scheduling templates that automate processes along the way – simplifying the complex scheduling process.

2. To-Do List Consolidation

In optimizing training operations and logistics, you should be able to define, track, consolidate and importantly, easily collaborate on all tasks needed before and after each training session. This feature will help to increase the productivity and reliability of your administrative processes and save you hours of manual work. 

3. Regulation and Compliance Monitoring

If your company operates globally or in a high-consequence industry, one of the most crucial functionalities you’ll need out of a training management system is the ability to handle multiple, complex legal requirements. For many businesses, this is something that can be time-consuming and difficult to track. This feature can help you ensure legal compliance within a multi-subsidiary environment, integrating and consolidating all local training requirements.

4. Global Language and Currency Support

A training management system should support multiple languages and currencies. In addition, you most likely have different training regulations at the state, country and industry level that you’ll need to manage in one unified system. In order to juggle this in the most efficient way possible, you’ll want to look for visibility over your activities at different levels: enterprise-wide and broken down by countries or business units.

5. Automated Administration

Leave repetitive, operational tasks in the past, and focus on what matters most for your training operations. Our back-office system can help you ease communication with your team, instructors, partners, clients, members, and more. This feature allows you to automate administrative processes such as the production of documents, sending invitations to instructors, and collaborating on tasks all in one powerful system. 

6. Task Management

Tired of juggling tasks and to-do lists all from different documents? With task management, you can eliminate manual work by reviewing and prioritizing all tasks, to-do lists, and deadlines in one flexible platform for simple and easy training operations management. 

7. Internal Collaboration

Collaborating across multiple teams and external stakeholders can be quite a challenge. That’s why you need a system that allows for real-time, reliable, and internal collaboration across all teams. Wouldn’t you love the ability to tailor your dashboards with relevant indicators for each team member to have instant visibility over the tasks at hand? With this feature, you will have that ability. 

8. Audience Integration

Unify paying and nonpaying audiences with one system. Help your employees and external suppliers work together easily. For companies and providers that sell training, enable your customers and partners to purchase your training and services directly from a catalog or customer success portal.

>> Learn more about the differences between a training management system and learning management system. <<  


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Looking for a deeper dive? There’s more! For a comprehensive list of all training management system features that every administrator needs to effectively manage ILT and vILT, download our e-book, “Top 20 Training Management System Features: The Complete Checklist.”


Meet Training Orchestra: Powering Innovation in Training Management

For over 18 years, we’ve been helping 600+ organizations worldwide manage their instructor-led training operations and over $6B in training budgets. Training Orchestra can help you optimize classroom and virtual training operations: session scheduling, resource management, instructor calendars, vILT, cost tracking, and reporting. As a complement to your existing learning technologies, Training Orchestra can replace all XLS spreadsheets and manual tasks, so you can manage training as a business.

Interested in how you can improve ILT / vILT efficiency and do more with less? Contact us to learn more!

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Up Next! More in our Training Management System Features Series: