key training reporting features needed in a training management system

In our Training Management System Features blog series, we’re exploring the key features needed to ease the complexity and optimize these core training back-office processes: Operations and logistics, scheduling and resource management, financial performance and budget planning, sales cycle management, and in this article — training reporting.

For training leaders, capturing the right data, including logistical details like schedules, available resources, and registration lists, in addition to costs, financial performance, certifications, and other important information is a big hurdle. However, even if you have access to the right data, a secondary challenge is distilling that information in a useful way.

As a training professional, you need reports to keep track of training activities and to make sound business decisions. Reports are also an important tool for articulating KPIs to executives and other stakeholders. The right visualizations help training leaders better understand their training operations and gain valuable insights, leading to improved efficiency.

Now is the time to say goodbye to spreadsheets and other disparate tools. A Training Management System can serve as a single source of truth for all your training data. For the majority of training leaders, the following are the most important training reporting features needed to improve ROI and to boost profitability.

Training Management System Features:
Key Training Reporting Features to Better Understand and
Interpret Your Data 

  • Centralized Business Analytics and Real-Time KPIs

You need the right tools to visualize and interpret your data so you can make good business decisions for your training programs. That’s where monitoring analytics and KPIs come in. A training management system should allow you to work within a unified, shared database updated in real-time, including relevant KPIs consistent with industry best practices.

You will want customizable dashboards to tailor business-specific insights to your needs and the ability to create relevant alerts and color codes so you can keep track of your data effortlessly.

  • Fully Customizable Reports

A personalized training reporting tool that uses real-time data is a crucial feature in a training management system. If you’re constantly pulling reports, you’ll want to have a fast and easy drag and drop system with unlimited data refinement so you can share your unique, custom-built data with your team. This would be helpful, for example, if you need to break down your data by learner profile or business unit.

  • Automated Processes and Data Centralization

It’s time to forget time-consuming, costly, and unproductive manual processes, like using Excel to manage your training activities. Let’s face it, these manual tasks can often feel overwhelming. One of the training management system features that you’ll grow to love is automated processes and data centralization. This feature allows you to duplicate session templates, reuse existing repository data, and access all session information directly from your schedule. In turn, you get the benefit of process reliability and a boost in productivity! Need we say more?  

training management system features e-book
Download the E-Book:
Top 20 Training Management System Features

Download the Top 20 Training Management System Features E-Book

Looking for a deeper dive? There’s more! For a comprehensive list of all training management system features that every organization needs to effectively manage Instructor-Led Training (ILT) and virtual Instructor-Led Training (vILT), download our e-book, “Top 20 Training Management System Features: The Complete Checklist.”

download training orchestra e-book tms features


Meet Training Orchestra:
Powering Innovation in Training Management

For over 18 years, we’ve been helping 600+ organizations worldwide manage their instructor-led training operations and over $6B in training budgets. Training Orchestra can help you optimize classroom and virtual training operations: session scheduling, resource management, instructor calendars, vILT, cost tracking and reporting. As a complement to your existing learning technologies, Training Orchestra can replace all XLS spreadsheets and manual tasks, so you can manage training as a business.

Interested in how you can improve ILT / vILT efficiency and do more with less? Contact us to learn more!

Request a Training Management Software Demo

Up Next! More in our Training Management System Features Series: 

  1. Training Operations and Logistics Features
  2. Training Scheduling and Resource Management Features
  3. Training Budget and Financial Performance and Planning Features
  4. Training Reporting Features – You’re here!
  5. Training Sales Cycle Management Features