In our Training Management System Features blog series, we’re exploring the key features needed to ease the complexity and optimize these core training back-office processes: Operations and logistics, scheduling and resource management, financial performance and budget planning, sales cycle management, and this article — training reporting.
Whether you’re a chief learning officer or the L&D director of your organization, capturing the right data is a must for several reasons. For one, key data captured as a part of your learning analytics procedure can give insight into aspects of your training programs and the overall health of your learning operation. Think things like schedules, available resources, and registration lists, in addition to costs, financial performance, certifications, and other important information is a big hurdle. However, even if you have access to the right data, a secondary challenge is distilling that information in a useful way.
Training professionals need reporting and analytics tools to track the status of training activities and the insight to make sound business decisions. Reporting also provides detailed insights towards illustrating KPIs to executives and other stakeholders. The right visualizations help training leaders better understand how their learning operation is functioning and what value is it bringing to learners.
Spreadsheets serve as a starting point for capturing data for training programs and their delivery however the industry needs to move away from relying on them. A Training Management System can serve as a single source of truth for all your training data. For the majority of training leaders, the following are the most important training reporting features needed to improve ROI and boost profitability.
Integrated Learning Analytics to Better Manage L&D Operations
Centralized Business Analytics and Real-Time KPIs
You need the right tools to visualize and interpret your data so you can make good business decisions for your training programs. That’s where monitoring analytics and KPIs come in. A training management system should allow you to work within a unified, shared database updated in real-time, including relevant KPIs consistent with industry best practices.
You will want customizable dashboards to tailor business-specific insights to your needs and the ability to create relevant alerts and color codes so you can keep track of your data effortlessly.
Fully Customizable Reports
A personalized training reporting tool that uses real-time data is a crucial feature in a training management system. If you’re constantly pulling reports, you’ll want to have a fast and easy drag-and-drop system with unlimited data refinement so you can share your unique, custom-built data with your team. This would be helpful, for example, if you need to break down your data by learner profile or business unit.
Automated Processes and Data Centralization
It’s time to forget time-consuming, costly, and unproductive manual processes, like using Excel to manage your training activities. Let’s face it, these manual tasks can often feel overwhelming. One of the training management system’s features that you’ll grow to love is automated processes and data centralization. This feature allows you to duplicate session templates, reuse existing repository data, and access all session information directly from your schedule. In turn, you get the benefit of process reliability and a boost in productivity! Need we say more?
Top 20 Training Management System Features E-Book
Looking for a deeper dive? There’s more! For a comprehensive list of all training management system features that every organization needs to effectively manage Instructor-Led Training (ILT) and virtual Instructor-Led Training (VILT), download our e-book:
Top 20 Training Management System Features: The Complete Checklist
Meet Training Orchestra:
Powering Innovation in Training Management
For over 18 years, we’ve been helping 600+ organizations worldwide manage their instructor-led training operations and over $6B in training budgets. Training Orchestra can help you optimize classroom and virtual training operations: session scheduling, resource management, instructor calendars, vILT, cost tracking, and reporting. As a complement to your existing learning technologies, Training Orchestra can replace all XLS spreadsheets and manual tasks, so you can manage training as a business.
Interested in how you can improve ILT / VILT efficiency and do more with less? Contact us to learn more!
