training management system features training scheduling and resource management

In our Training Management System Features blog series, we’ll explore the key features designed to ease the complexity and optimize these core processes: Operations and logistics, financial performance and budget planning, reporting, sales cycle management, and in this article — training scheduling and resource management.

Managing Instructor-Led Training (ILT) and virtual Instructor-Led Training (vILT), and the resources that accompany them, can be complex, especially without the right technology. Many L&D teams still rely on disparate tools such as email and XLS spreadsheets, which result in inefficient workflows. And, diverting valuable team resources to manage tasks manually burns hours and is expensive.

To achieve maximum impact, many training schedulers and administrators are seeking training management system features that allow them to automate the scheduling of trainers and resources, and optimize back-office training operations and logistics. A training resource management system not only helps reduce scheduling mistakes but also enables teams to align the most appropriate resources, whether they be people or equipment, to deliver the highest quality training.

While there are many training management system features and capabilities to consider, today we’ll focus on:

Training Management System Features for Scheduling & Resource Management

1. Graphical Course Scheduling

Say goodbye to scheduling errors! With intuitive, graphical course scheduling, you can easily drag and drop your sessions, instructors, and resources all into the right place and time to guarantee a conflict-free schedule in minutes. Whether you’re scheduling in-person classroom sessions, virtual courses, seminars, or workshops, this is the tool for you. Do you manage a global team? With this feature, you can get instant global visibility over all training events and activities and manage sessions and information with just one click. In addition, having intuitive color coding and live indicators will help you quickly track session occupancy rate and status.

What are the benefits of a Traning Scheduling Software System?

2. Resource Management

It can be difficult to manage multiple resources like equipment, trainers, and other items that go along with each training activity. You’ll need a system that can integrate, and schedule any type of resource and monitor usage rates. Having multiple, flexible timelines and agenda views to monitor sessions, instructors, venues and resources gives you more visibility and control over your resources. Plus, we know it’s imperative to be able to automatically identify conflicts and solve them quickly.

3. Instructor Engagement Portal

This external-facing portal can help you find, detect, and engage the best instructors for each training session. Quickly identify the most qualified instructor for every course by filtering with specific criteria. Collaborate with and book instructors and subject matter experts (SMEs) by communicating in real-time and assigning tasks before the class. Use the portal to promote your requests for trainers and fill slots quickly by letting trainers and SMEs self-assign themselves to the sessions you need to be filled. Plus, visualize progress and tasks with a milestone tracking dashboard. This portal fosters collaboration, helping you make the most of internal and external resources. 

eBook: Top 20 Training Management System Features: The Complete Checklist

A comprehensive list of all training management features that every training organization needs to effectively manage ILT and vILT.

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