In our Training Management System Features blog series, we’ll explore the key features designed to ease the complexity and optimize these core processes: Operations and logistics, financial performance and budget planning, reporting, sales cycle management, and in this article — training scheduling and resource management.
Managing Instructor-Led Training (ILT) and virtual Instructor-Led Training (vILT), and the resources that accompany them, can be complex, especially without the right technology. Many L&D teams still rely on disparate tools such as email and XLS spreadsheets, which result in inefficient workflows. And, diverting valuable team resources to manage tasks manually burns hours of time and is expensive.
To achieve maximum impact, many training schedulers and administrators are seeking training management system features that allow them to automate the scheduling of trainers and resources, and optimize back-office training operations and logistics. A training resource management system not only helps reduce scheduling mistakes but also enables teams to align the most appropriate resources, whether they be people or equipment, to deliver the highest quality training.
While there are many training management system features and capabilities to consider, today we’ll focus in on:
Training Management System Features for
Scheduling and Resource Management
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Graphical Course Scheduling
Say goodbye to scheduling errors! With intuitive, graphical course scheduling, you can easily drag and drop your sessions, instructors, and resources all into the right place and time to guarantee a conflict-free schedule in minutes. Whether you’re scheduling in-person classroom sessions, virtual courses, seminars, or workshops, this is the tool for you. Do you manage a global team? With this feature, you can get instant global visibility over all training events and activities and manage sessions and information with just one click. In addition, having intuitive color coding and live indicators will help you quickly track session occupancy rate and status.
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Resource Management
It can be difficult to manage multiple resources like equipment, trainers, and other items that go along with each training activity. You’ll need a system that can integrate, and schedule any type of resource and monitor usage rates. Having multiple, flexible timeline and agenda views to monitor sessions, instructors, venues and resources gives you more visibility and control over your resources. Plus, we know it’s imperative to be able to automatically identify conflicts and solve them quickly.
>> Learn more about the benefits of a training scheduling software system. <<
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Instructor Engagement Portal
This external-facing portal can help you find, detect, and engage the best instructors for each training session. Quickly identify the most-qualified instructor for every course by filtering with specific criteria. Collaborate with and book instructors and subject matter experts (SMEs) by communicating in real-time and assigning tasks prior to the class. Use the portal to promote your requests for trainers and fill slots quickly by letting trainers and SMEs self-assign themselves to the sessions you need filled. Plus, visualize progress and tasks with a milestone tracking dashboard. This portal fosters collaboration, helping you make the most of internal and external resources.
>> Learn more about the differences between a training management system and learning management system. <<
Top 20 Training Management System Features
Maximize Your Training Resources
Download the Top 20 Training Management System Features E-Book
Interested in learning more about must-have training management system features? For our comprehensive list of all training management features that every training organization needs to effectively manage Instructor-Led Training (ILT) and virtual Instructor-Led Training (vILT), download our e-book, “Top 20 Training Management System Features: The Complete Checklist.”
Meet Training Orchestra, the Global Leader in
Training Management System Technology
For over 18 years, we’ve been helping 600+ organizations worldwide manage their instructor-led training operations and over $6B in training budgets. Training Orchestra can help you optimize classroom and virtual training operations: session scheduling, resource management, instructor calendars, vILT, cost tracking and reporting. As a complement to your existing learning technologies, Training Orchestra can replace all XLS spreadsheets and manual tasks, so you can manage training as a business.
Interested in how you can improve ILT / vILT efficiency and do more with less? Contact us to learn more!
Up Next! More in our Training Management System Features Series:
- Training Scheduling and Resource Management Features – You’re here!
- Training Operations and Logistics Features
- Training Budget and Financial Performance Features
- Training Reporting Features
- Training Sales Cycle Management Features
