A Changed Work Environment

Nobody was expecting work from home to last forever during the worst days of the COVID-19 pandemic. And yet with borders and cities slowly returning to back to normal, some employees are finding themselves still unwilling to leave the home they’ve now called the office. According to one survey from the BBC reported in February, working remotely full-time or part-time has since become the norm for both employees and companies due to a myriad of benefits. Lower operation costs, an absence of office rent, and reduction or total elimination of commute times. A true win for both parties!

As companies change their attitudes towards remote and hybrid work, they must also adapt to how they conduct training. With employees spending more time at home or even at a coffee shop in another city, ensuring employees follow a required training plan can prove to be a little difficult for the newly remote company.

Check out the Brandon Hall Group eBook: The Hybrid Learning Revolution

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New Work Setting Means New Training Methods

The obvious solution to a completely remote work environment would be to utilize total video instruction. For a hybrid office, you’d probably envision training sessions being part of video instruction and half in-person training on-site. While these are plausible solutions, the bigger concern isn’t necessarily how the training is deployed. It’s more a matter of how it will be managed effectively so that your employees are engaged during instruction and can make the time to complete it on time.

However, creating a training plan that caters to remote and in-person offices is more than just releasing a series of video courses recorded by an instructor from your L&D. A lot goes into crafting of an effective training plan.

Redesigning courses, collaborating remotely, and creating flexible schedules that include in-person sessions and shorter non-consecutive virtual sessions that are digestible in a remote environment are some of today’s new challenges. Some training instructors may even be balancing simultaneous classroom and virtual sessions.

While organizations may have an LMS that meets their eLearning goals, they often lack a system that can manage the complexities of managing hybrid learning from the administrative side. For most hybrid learning environments, one of the main issues faced by the training office is getting instructors to be available for both in-person and virtual training (ILT/vILT Sessions) and managing which courses can be held over a video call and which must be done in person. Most training operations also face resource management issues where they can’t track where their learning resources are being allocated and how much. Everything from the number of computers used during a course to even the snacks you’ll be providing (yes! Snacks are indeed a learning resource) can be hard to keep tabs on. To make matters even more complicated, most training teams can’t accurately track how much all of this is costing without getting an accounting error or two due to budgeting spreadsheets being in another part of their CRM or even worse away from the training manager’s desk.

Preparing and Managing for a Hybrid Learning Environment

While managing the complexities of a hybrid learning environment is doable using an improvised “system” of spreadsheets, it’s not worth giving your team the extra hassle and back-in-forth between spreadsheets. It’s not that there’s anything wrong with using spreadsheets to manage your hybrid learning operation, it’s just that at a certain point, your team loses efficiency in delivery and increases your chances of lost time, money, and quality. For most training professionals this point comes when the number of clients becomes too large, the learning requirements for the program become too complex, or they need to scale the number of personnel running the operation.

Without a dedicated solution to manage these complexities, your daily training management operations and activities are even more manual, time-consuming, and costly for your organization.

Training Orchestra’s Training Management System offers the best solution to tackle even your most complex hybrid learning needs, including ILT and vILT instructors, rooms and equipment, virtual classrooms, producers, moderators, and more. Spend less time managing the logistics and training operations and find more time to accelerate your hybrid training program with Training Orchestra’s robust solution.

See how Training Orchestra is helping DELL to scale, and manage their global training operations while complementing their LMS and LXP!

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Software to Manage Hybrid Learning Programs 

As a premiere training management system for learning providers, Training Orchestra has a full-suite of features designed to meet the needs of learning providers and learning departments.

  1. Streamline operational functions for learning teams

    Scale the needs of your training operation by overseeing all the resources that make your training happen. Schedule and manage usage for training talent (trainers and SMEs), assign classroom equipment, and schedule locations for on-site learning.

  2. Schedule learning sessions for ILT and VILT Programs

    Organize and schedule training sessions for ILT and VILT based training programs. TMS software included a fully integrated  training scheduling system that allows learning coordinators to check trainer availability and course calendars so they can schedule with ease.

  3. Reduce administrative work

    Say goodbye to endless admin work for L&D. Training management software helps reduce the amount of time coordinators compare spreadsheets and calendars to deliver training. Consolidate tasks and to-do lists while synching with learning resources all in one platform.

  4. Manage trainer and instructor resourcing

    Optimize utilization rates and collaborate more with your instructors and subject matter experts. Integrated Instructor Engagement Portal allows training coordinators to communicate with trainers on course needs and open availabilities for courses.

  5. Utilize learning analytics to optimize training delivery

    Know where your training operation by the metrics. Learning analytics and training reporting tools allow L&D teams to understand the effectiveness and efficiency of their training delivery.

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