Increase Hybrid Learning Productivity and Operational Efficiency

A Changed Work Environment

Nobody was really expecting work from home to last forever during the worst days of the COVID-19 pandemic. And yet with borders and cities slowly returning to back to normal, some employees are finding themselves still unwilling to leave the home they’ve now called the office. According to one survey from the BBC reported in February, working remotely full time or part has since become the norm for both employees and companies due to a myriad of benefits. Lower operation costs, an absence of office rent, and reduction or total elimination of commute times. A true win for both parties!

As companies change their attitudes towards remote and hybrid work, they must also adapt as to how they conduct training. With employees spending more time at home or even a coffeeshop in another city, ensuring employees follow a required training plan can prove to be a little difficult for newly remote company.

New Work Setting Means New Training Methods

The obvious solution to a completely remote work environment would be to utilize total video instruction. For a hybrid office you’d probably envisioning training sessions being part video instruction and half in-person training on site. While these are plausible solutions, the bigger concern isn’t necessarily how the training is deployed. It’s more a matter of how it will be managed effectively so that your employees are engaged during instruction and can make the the time to complete it on time.

However creating a training plan that caters to remote and in-person office is more than just releasing a series of video courses recorded by an instructor from your L&D. A lot goes into the crafting of an effective training plan.

Redesigning courses, collaborating remotely, and creating flexible schedules that include in-person sessions and shorter non-consecutive virtual sessions that are digestible in a remote environment are some of today’s new challenges. Some training instructors may even be balancing simultaneous classroom and virtual sessions.

And while organizations may have an LMS that meets their eLearning goals, they often lack a system that can manage the complexities of managing hybrid learning from the administrative side. For most hybrid learning environments, one of the main issues faced by training office are getting instructors to available for both in-person and virtual trainings  (ILT/vILT Sessions) as well as managing which courses can be held over a video call and which must be done in person. Most training operations also face resource management issues where they can’t track where their learning resources are being allocated and how much. Everything from the number of computers used during a course to even the snacks you’ll be providing (yes! Snacks are indeed a learning resource) can be hard to keep tabs on. To make matters even more complicated, most training teams can’t accurately track how much all of this is costing without getting an accounting error or two due to budgeting spreadsheets being in another part of their CRM or even worse away from the training manager’s desk.

Preparing and Managing for a Hybrid Learning Environment

While managing the complexities of a hybrid learning environment are doable using an improvised “system” of spreadsheets, it’s not worth giving your team the extra hassle and back-in-forth between spreadsheets. It’s not that there’s anything wrong with using spreadsheets to manage your hybrid learning operation, it’s just that at a certain point your teams loses efficiency in delivery and increase your chances of lost time, money, and quality. For most training professionals this point comes when the number of clients becomes too large, the learning requirements for the program become too complex, or they need to scale the number of personnel running the operation.

Without a dedicated solution to manage these complexities, your daily training management operations and activities are even more manual, time-consuming and costly for your organization.

Training Orchestra’s Training Management System offers the best solution to tackle even your most complex hybrid learning needs, including: ILT and vILT instructors, rooms and equipment, virtual classrooms, producers, moderators, and more. Spend less time managing the logistics and training operations and find more time to accelerate your hybrid training program with Training Orchestra’s robust solution.

How Training Orchestra helps you manage your most manual hybrid learning management needs 

Take a new approach to hybrid learning management by streamlining and automating your day-to-day administrative tasks with our comprehensive Training Management System features.

1. Increase productivity with streamlined hybrid resource management

   

   Increase control over your resources with a customizable tool that allows you to schedule and integrate any type of resource, ranging from instructors, producers and moderators to virtual classrooms and equipment. Maximize your resources and keep costs low by carefully tracking usage rates and spending.

2. Easily schedule your hybrid training programs
   

   Integrate sessions, instructors and resources in one place, incorporating complex needs seamlessly with our user-friendly training scheduling system. Drag and drop and see live error indicators to create a conflict-free schedule in no time.

3. Save hours of manual work
   

   Choose a more productive and reliable tool to consolidate and collaborate on all of your tasks and to-do lists. Prioritize your deadlines to more easily meet your goals in our easy-to-maintain task management platform.

4. Optimize your trainer and SME management 

   Be more proficient and optimize the way you find, engage, and manage your team of trainers and SMEs with our Instructor Engagement Portal. Promote your requests and fill slots quickly by letting trainers and SMEs self-assign themselves to open sessions.

5. Leverage personalized reporting, data, and analytics tracking

   Analyze your hybrid training effectiveness more easily with detailed and customizable reporting features. This fluid, drag-and-drop training reporting tool allows unlimited data refinement, so you can quickly interpret your data, gain valuable insights, and make sound business decisions.

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