Training Management System and Learning Management System, or TMS and LMS.
If you’re not sure what the difference between these two systems is, well… you’re not the only one. After all, they do sound awfully similar. And while it’s okay for the casual viewer to confuse the two, the mix-up can be pretty unforgiving for your business if you end up purchasing one mistaking it for the other. So, what’s the difference between a Training Management System and Learning Management System? And, what is training management?
Training Management System Definition
Before we drill down on the details, let’s start with some definitions. Is Training Management Software an LMS for training or a training LMS? Not exactly.
- A Training Management System is a software that helps training organizations streamline and optimize the back-office training processes for instructor-led training and virtual instructor-led training (ILT and VILT).
- A Learning Management System is a software that helps manage eLearning, by enabling content management, course delivery, and progress tracking.
Clearer? Hopefully a little bit. If not, keep reading and we’ll take it step by step.
Instructor-Led Training vs eLearning
A training management system helps you with instructor-led training management. Building complex schedules? Assigning trainers and resources to classes?
Tracking costs per session, region or business unit? These are the sort of things that you can expect your TMS to do for you. A learning management system, on the other hand, is a software dedicated to managing your eLearning. It allows content managers to organize, deliver, and monitor online courses through an end-user interface. Other terms often used interchangeably with a training management system are a course management system, seminar management system, and the like.
Back-office vs Front-office
There’s only a one-word difference between these two expressions, but it’s an important one. A Training Management System is focused on organizing training sessions and is built for training administrators. Its core is its back-office capabilities, and it is centered on your organization’s processes. While most TMS’s today incorporate some end-user portals as well, the people who use a TMS on a day-to-day basis are key stakeholders such as training managers, HR professionals, training companies, corporate university directors, and more.
A Learning Management System, however, is focused on registration and delivery processes and is built for the learners. It is centered on this interaction with the learners, so the number and diversity of day-to-day users are much larger. Of course, training managers will still oversee the training administered through the LMS, as well as track course completion and learner progress. As such, the end-user experience is at the center of the software, and much of its value lies in the fluidity and intuitiveness of its front-end user interface.
Training Administration vs Content Delivery
You might have guessed from the previous point that a Training Management System is not the tool you want if you need something to manage content. It’s the tool you want to ensure that all the processes that happen before and after the class are as streamlined as possible. This is why it’s sometimes called a Training Administration System or Course Management System. On the contrary, the LMS is a tool for content delivery. If you’re trying to find a way to optimally manage and deliver eLearning content to your trainees, you’re in the right place. If you want to improve your operational processes, your sales cycle, or your budget monitoring, you’d be better served by a TMS.
Processes Involved with a Training Management System and Learning Management System
A Training Management System typically takes care of all your back office processes:
- Organizing logistics and resources
- Scheduling courses
- Handling instructor-led training administration – virtual or classroom based (registration confirmations, reminder emails…)
- Monitoring financials (tracking costs and profitability, forecasting budgets…)
- Creating reports and business intelligence
- Managing orders and invoices, for commercial training companies and extended enterprise
A Learning Management System typically handles the processes related to online course planning, delivery, and assessment:
- Creating eLearning courses
- Uploading content
- Delivering courses online
- Enrolling students
- Communicating with students
- Tracking and assessing learner performance
To summarize, here is a visual that illustrates the differences between the Training Management System and Learning Management System in terms of purpose, features and audience:
I wish I could tell you that things are always this clear-cut, but the reality is that lines do tend to get blurry. Some LMSs might have elements to handle ILT / VILT, while some TMSs might incorporate a form of eLearning management.
This is where you need to decipher marketing from actual purpose and capabilities, and closely assess your needs. Ask:
- What is your share of instructor-led training vs eLearning?
- Does your difficulty lie more in content management and course delivery, or in logistics, cost tracking, and administrative processes? Can your current software handle those items as in-depth as you’d like?
- What is the core purpose of the software you’re looking at? Which features are central and which ones are peripheral, and will you be able to get good support on all these features?
These type of questions will help you determine what kind of software, between a Training Management System and a Learning Management System, really fits your training needs.
Helpful Resources and Tools
- To learn more about the Training Management System, check our 5 minutes guide to the TRMS and get the key facts and figures.
- Looking to evaluate your current corporate training technology, but don’t know where to start? Download the Must-Have ILT Training Management Features Checklist.
About Training Orchestra
Training Orchestra helps learning professionals optimize the performance of their operation while maximizing their training investment. As a leading Training Resource Management System (TRMS) with more than 600 satisfied clients worldwide, Training Orchestra supports the entire training process from planning and budgeting, scheduling and logistics, to sales and reporting. The integrated solution empowers teams to collaborate effortlessly, enabling L&D Departments and Training Companies to Train More with Less.
To find out more about how Training Orchestra can become your best partner in optimizing training operations, don’t hesitate to get in touch with our experts. Or, request a demo below. Let us help you tackle your goals!