Course Scheduling System


Most organizations have the best LMS suited for their business, but are still managing Instructor-Led Training (ILT) and Virtual Instructor-Led Training (vILT) manually with countless spreadsheets and shared calendars. With 70% of training budgets invested in ILT/vILT the pressure to train personnel is an ever changing operation that can’t have any of your budget wasted.

Training Orchestra’s unique Training Scheduling System is designed to turn the manual process of coordinating training into an easy-to-use automated workflow, thus reducing the cost and time it takes to roll out training courses to your employee or clients. By optimizing resource use, automating session scheduling, and tracking and controlling costs in real-time, you’ll gain control over your training scheduling operations so you can, “Train More with Less!”

With Training Orchestra’s core Training Scheduling System you can:

Enable your training managers and administrators to approach training operations management with a smarter, faster, and more proactive strategy aligned with your organization’s needs and budget.

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Simplify and accelerate your complex scheduling, trainer and resource allocation, cost tracking, and much more.

While Training Orchestra is simple and intuitive enough for any L&D organization, training business, or association to use, our training scheduling software offers a comprehensive solution for tackling the most challenging needs of larger organizations. Do you manage multiple languages, currencies, and other complex training company logistics?

We’ve got you covered. Whether you’re looking specifically for a training facilitator booking system, training event scheduling software, or something that simply does it all, our powerful software is ready to meet your needs.

Everything in our core Training Scheduling System is color-coded, intuitive, and interactive. Real-time indicators and data will help you quickly identify conflicts and address the situation in just a few clicks. Therefore, you’ll spend less time managing your training schedules and more time on what matters most for your training organization—and guarantee a conflict-free, seamless schedule every time, with less effort. 

Drive faster, more efficient training scheduling by eliminating manual training scheduling processes.


Streamlined Training



With easy-to-use scheduling tools for greater visibility and control over all schedules with multiple timeline and agenda views 


Team collaboration with training schedulers and instructors using real-time shared task management and live graphical timeline and calendar views


Conflicts and guarantee error-free scheduling with color-coded indicators, helping you assign the right resource to the right place… every time


Notifications, reminders, and to-do lists so you’ll never miss an important scheduling task again

Advanced Solutions for Smarter Business Decisions


Smarter schedules by automating the process with rules and indicators set to your preferences


Your training scheduling needs based on past data and a fully customizable KPI & reporting dashboard


Your scheduling system with your LMS, website, and other technologies


Conflicts and solve them quickly so your team can stay on track

Learning Technology Stack Integration


Your learning tech stack with a back-office system dedicated to instructor-led and virtual instructor-led Training (ILT/vILT) operations management


With real-time public API collaboration including the LMS, LXP, ERP, CRM, Virtual Classroom, and more.


With your learning tech ecosystem through standard connectors


Faster, more efficient scheduling by eliminating all manual training scheduling processes

Robust Performance Tracking and

Budget Monitoring


Your performance and profitability on certain tasks within your training scheduling system


Your costs per session, resource, instructor, etc. in real-time as you create your schedules


Your data and performance with your team for easier, more efficient communication across departments


Ahead by confidently forecasting future costs so you can make smarter decisions for your training program

Training Scheduling System FAQs

1. What is a Training Scheduling System? Can it interface with my LMS, website, and other technologies?

A Training Scheduling System helps organizations streamline and optimize the back-office training activities for instructor-led training (ILT) and virtual instructor-led training (vILT), allowing your teams to collaborate effortlessly on session scheduling, resource planning, instructor calendars, budget optimization, reporting and more. Our solution integrates with and complements your LMS, website, and other critical technologies, so you can make the most of your existing technologies and streamline your day-to-day training operations.

2. What kind of organizations are using a training scheduling system?

Those using a training scheduling system include L&D Departments training their employees, those training their extended enterprise (partners, distributors…), training companies, those managing customer training, member training, and more. We can tailor our system to meet your specific needs.

3. Can your training scheduling system schedule both classroom and virtual training courses?

Absolutely. Our training scheduling and tracking software is the leading solution for automating and optimizing both face-to-face and virtual training activity. Learn more about the key features and benefits of a training scheduling software.

4. What is the best training scheduling system?

The best training scheduling system is one that increases efficiency of your training operations, saves your team the most time, and helps your organization keep training costs under control. It’s important to find the best training scheduling system for your organizations specific training needs and goals — whether managing training for your employees, extended enterprise, training business, customers, partners, distributors or the like. Training Orchestra offers an award-winning enterprise training scheduling system that can meet even the most complex of needs. Read our Solution Provider Profile by Brandon Hall Group, and see why we were named a Strategic Leader by Fosway Group.



Join 600+ successful stories with our training scheduling system! 

WFS and Airport College both chose Training Orchestra for its clear benefits and adaptability to our company’s changing requirements.


Executive VP, Worldwide Flight Services

Read the case study >>

Why Training Orchestra’s Training Scheduling System? 

Unparalleled Training Scheduling

Simply put, we love to innovate. Our R&D teams are constantly working on new innovations and ways to improve our training scheduling software

Around the Clock Availability 

With team members worldwide, we’re available around the clock and provide 24/7  flexibility and support, when you need it most

Proven Training Scheduling Software

For 20 years, our training scheduling and tracking software has been leveraging best practices from over 600 customers worldwide

Learn more about our training scheduling and tracking software